Example of a Block Style Letter

April 17, 2007 < blank lines>


Ms. Dorothy Gayle
1925 Dogwood Lane
Munchkinland, KS 66123
<1 blank line>
Dear Ms. Gayle
<1 blank line>
This is an example of a block style business letter. All major parts of the letter start at the left margin. Business letters have a 2" top margin to allow room when printing on letterhead stationery, and 1" side and bottom margins. This example uses open punctuation, but you may use either open or mixed punctuation. Mixed punctuation requires a colon after the salutation (Dear Ms. Gayle:) and a comma after the complimentary close (Sincerely,).
<1 blank line between paragraphs and do not indent the first line of each paragraph>
Quadruple space (leave three blank lines) after the date and double space (leave one blank line) between the inside address and the salutation. You should double space after the salutation and between each paragraph. After the last paragraph, double space and enter the closing (Sincerely or Sincerely yours). Then, triple space (leave three blank lines) so the writer has enough space to enter his or her signature and enter a typed signature and the writer's title.

The letter writer's title may be one line below the typed signature or on the same line as the typed signature but with a comma separating them (Glenda Goodwitch, Office Manager). The initials of the person who keyed (typed) the letter is entered at the left margin a double space below the title of the writer.

Sincerely
< blank lines for hand written signature>


Glenda Goodwitch
Office Manager